A Guide to Sending Faxes From Your iPhone

Faxing may seem like an outdated technology, but it’s one that many people still rely on. In particular, it’s popular among businesses with strict privacy requirements.

There are a variety of apps that can send faxes from your iPhone. 

Scan the Document

In a world where texting and emailing rule, the ability to send a fax on your iPhone is a game-changer. You no longer need to find a clunky fax machine or pay extra money to send documents via an online fax service. With the right app, you can fax from your phone in five easy steps.

This is how to send a fax from an iPhone. First, you will need to scan the document you want to fax. You can use the built-in camera in your iPhone or an external scanner connected to your phone. After scanning the document, please save it to your gallery or upload it from another source.

Once the document is scanned or uploaded, you must enter the recipient’s information and create a cover page. To do this, tap the “Fax” button on the app’s home screen and then select the option to either Scan Document or Write Text.

An online faxing app makes tracking all your incoming and outgoing documents easier. Additionally, faxing from a tablet or smartphone might save time and lessen your carbon footprint. Plus, faxing gives you the confidence that your sensitive documents are secure and delivered promptly. Today, where cybersecurity is a top concern for businesses, faxing offers an added layer of security.

Create a Fax Cover Page

Once your document is faxed, it’s time to create a cover page. This page will go before the actual fax document and help identify who sent the fax, what type of document it is, and what needs to be included.

The first thing that should be included on the fax cover is the sender’s name. This clarifies who to contact if there are any questions about the document. It’s also essential to include the date and time of sending. This ensures that the fax is received promptly and can be tracked.

Next, add the recipient’s fax number. This can be done by entering it manually or choosing a contact from your MyFax or device’s native contacts list. A message can be added as well if desired. This is a great way to let the recipient know that the fax is coming from you and helps them rank it according to its importance.

Finally, add a short message that summarizes the document’s content. This will let the recipient comprehend the fax without having to open it. This will save the recipient time and will also help to prevent mistakes. This is especially handy for documents containing confidential information.

Enter the Recipient’s Information

While it might seem like faxing is stuck in the past, millions still use it to send important documents. It’s often used by industries that require security, like healthcare, legal, and financial. Since faxes are free of viruses and spam, they provide more secure communications than email. Additionally, faxes can include a confirmation sheet to verify delivery, which helps companies meet compliance standards.

In addition to being convenient, digital faxing allows businesses to streamline workflows. Many new fax apps are designed to integrate seamlessly with email, document management systems, and collaboration platforms. This level of integration lowers the likelihood of manual data entry errors and saves time by removing the need to switch between various programs. Additionally, most faxing apps offer a range of analytics and metrics to help businesses improve their communications.

Download the app, connect to your existing fax number, or choose a plan. Then, select Create a Fax and enter the information for your recipient. You can scan a physical document or attach files from your camera roll, document folders, or cloud storage to send your fax. You can even add an eSignature to your document. You can view or download your fax to print if needed once your fax is complete.

Send the Fax

Additionally, faxing from a tablet or smartphone might save time and lessen your carbon footprint. Once you have the necessary information, you can send a fax from your iPhone in just a few taps. Just ensure that you have the recipient’s fax number and a valid email address and that your document is in the correct format.

You can also add a digital signature to your fax. This feature is excellent for businesses that can sign documents quickly and easily. You can even receive a notification once your fax has been sent, allowing you to track the document’s progress.

While it might seem that fax machines are relics of an older age, plenty of industries still rely on them. Whether you’re in law, medicine, finance, or another field, faxes are an essential tool for many professionals. Digital faxing is an efficient way to send and receive documents, offering a secure alternative to email. With so much to offer, it’s no wonder that faxing is here to stay. Use a trusted and reliable app to ensure your documents reach their intended recipients. You can find several excellent options for online faxing, including free fax apps and HIPAA-compliant solutions that provide end-to-end encryption.